Financial Services
Welcome to NTPS Financial Services
NTPS Financial Services provides financial information and policy recommendations to the Superintendent and School Board, including assistance in identifying ways to secure the necessary funding to meet the district's educational goals while maintaining a stable fund balance. Our goal is stability and integrity.
Audits: NTPS undergoes an annual audit by the state of Washington and has consistently received a clean bill of fiscal health. The audit report is public information and can be accessed through the State Auditor's website.
Contact Us!
Accounting
The Accounting Office ensures that internal controls effectively maintain the integrity of financial records and safeguard District assets. They develop the district's budget and financial reports for the Superintendent and the Board.
Functions & Activities
The following functions are performed in support of district operations:
- Deposits cash receipts and records revenues
- Monitors cash flow and investments associated with available cash resources
- Records District expenditures in accordance with state and federal requirements
- Provides formal fiscal reporting and related financial information to district managers, the public, and state and federal agencies
- Acts as district liaison to the Washington State Auditor’s Office
- Acts as custodian of district financial records and steward of district assets
We account for our activities in a number of funds, including:
- General Fund — Where all “regular” district activities are accounted for.
- Capital Projects Fund — Where major construction projects and funds associated with our Bond Issues are accounted for.
- Associated Student Body Fund — Where student activities and athletic fees are accounted for.
- Debt Service Fund — Where all payments on Long-term Debt are made. Repayment of bonds is accounted for here.
- Transportation Vehicle Fund — Used to buy or for major repairs of school buses.
- Trust Funds — Where all trust funds provided to the district are accounted for. This includes scholarship and foundation funds.
Accounting Forms
Accounts Payable
The Accounts Payable Office ensures that all vendors are paid promptly for services provided and that all payments are properly approved and supported.
Each month, we process more than $1 million in payments to our vendors for the goods and services they provide. To ensure proper internal controls, we require that someone from the district verify receipt of the goods and services before payment is issued. This can sometimes delay payment of our invoices, but we generally pay all invoices within 30 days of receiving the goods.
If you have experienced a delay of longer than 30 days, please contact Financial Services at accountspayable@ntps.org.
ASB
Budget
We take seriously our responsibility to use public resources wisely. Our promise to the community is a balanced budget with a 6 percent reserve balance to ensure continued financial stability.
Each year, NTPS leaders create a budget, which the School Board reviews in July and adopts in August. The budget includes all district costs, such as employee salaries and benefits, supplies, facilities, information technology, transportation, and more.
View our 2025-26 school year budget (PDF) and 4-year forecast report (PDF).
Funding is put into one of five accounts. Use of the funds is controlled by state and School Board rules and can only be used for these intended purposes:
- General Fund: Covers many operating costs, such as staff salaries, curriculum, insurance, nutrition services, printing, and some transportation costs such as fuel.
- Capital Projects Fund: Covers school buildings, equipment, energy, grounds, remodels, purchasing land, and technology.
- Debt Service Fund: Money set aside to pay off debt from bonds.
- ASB Fund: Student-driven, school supervised account. Money comes from student activities, fundraisers, yearbook sales, club dues, and ticket sales. School Associated Student Bodies then use the funds for cultural, athletic, recreational, or social activities.
- Transportation Vehicle Fund: Used to purchase buses and other student transportation vehicles.
How does the district write its annual budget?
We follow a process each year to develop and monitor our budget. Our budget principles include aligning our staffing to student enrollment and contract agreements, and ensuring our use of resources aligns with our strategic plan goals.
This is the budget cycle:
January / February
- Project how many students will be enrolled in NTPS the next school year.
- Monitor the annual legislative session as they make decisions that affect school funding.
March / April
- Work with principals and directors to assess teacher and other staffing needs for the next school year based on enrollment projections.
- Work with departments to assess needs for the following school year.
May / June
- Finalize school and department budgets.
- Finalize the fee schedule (lunches and other fees) and submit the schedule to the School Board for approval.
July / August
- Submit a draft budget to the Board at the July meeting.
- In August, the Board holds a public hearing and adopts the budget.
Throughout the year
- Principals and directors monitor their budgets.
- Each month, district leaders report on the budget to the Board.
How do I learn more about public school funding?
The Washington Office of Superintendent of Public Instruction offers information about school funding. Visit their Understanding Public School Funding webpage to learn more.
Purchasing
Interested in doing business with NTPS?
Business Requirements:
- Business Name
- Contact Information
- WA Unified Business Identifier (UBI) #
- Federal Tax ID #
- Current W9
- Active Department of Revenue Account
- Liability Insurance Certificate (NTPS as additional insured)
Construction Public Work Requirements:
- WA State Contractor's License
- Additional Licenses (e.g. electrical)
- Surety Bond
- Labor & Industries account for prevailing wages and industrial account #
- Small Works Roster (NTPS Construction & Design)
Small Works Roster:
- List of licensed contractors who apply.
- Used for public works bid projects under $350,000.
- Reduces cost of bidding small projects.
- Makes it easier for contractors to compete for public works projects.
- A legal notice to contractors is advertised in The Olympian every fall.
- Learn more about our Small Works Roster process.
Minority & Women Owned Businesses:
NTPS is an Equal Opportunity Employer and committed to providing equal opportunity in the business community. Minority, Women and Disadvantaged Business Enterprises are encouraged to participate in competitive procurements. The Washington State office of Minority & Women Owned Business Enterprises is the sole certifying entity for M/W/DBE’s in Washington state. To become a certified firm, visit www.omwbe.wa.gov
Bid & Quote Opportunities / Resources
Please contact NTPS Financial Services to be added to the vendor list or to obtain a copy of the current contract. 360-412-4529 or purchasing@ntps.org.
Currently, we are using a Washington State contract for district copier use and Cooperative programs for paper.
Requests for Proposals
Please check back. Open requests are posted on our front page, here, and in The Olympian.
District Agreements
- Cooperative Agreements
- Interlocal/Interdistrict/Interagency Agreements 2025-26
- Interlocal/Interdistrict/Interagency Agreements 2024-25
- Interlocal/Interdistrict/Interagency Agreements 2023-24
- Interlocal/Interdistrict/Interagency Agreements 2022-23
- Interlocal/Interdistrict/Interagency Agreements 2021-22
Cooperative Agreements
|
Organization |
Agreement Start Date |
|---|---|
|
1 GPA - Membership Agreement |
10/20/2021 |
|
Amazon - US Communities |
9/6/2017 |
|
BuyBoard Cooperative |
1/15/2019 |
|
City of Seattle |
7/24/2015 |
|
City of Seattle - Walter E Nelson |
10/1/2017 |
|
E&I Cooperative |
1/4/2011 |
|
ESD 112 - Letter of Intent |
6/1/2020 |
|
ESD 112 - Digital Edge |
6/22/2015 |
|
ESD 112 - Intergovernmental Purchasing |
6/30/2014 |
|
ESD 112 - PPE |
6/1/2020 |
|
General Services Administration (GSA) |
8/1/2016 |
|
HP NASPO Value Point |
9/1/2015 |
|
King County Director's Association |
2/16/1982 |
|
NASPO |
9/1/2012 |
|
NASPO - Verizon |
8/20/2019 |
|
NASPO - Contract |
|
|
National Cooperative Purchasing Alliance |
6/23/2014 |
|
National IPA / TCPN |
3/5/2015 |
|
National Joint Powers Alliance Co-Op - Mitel Sourcewell |
4/15/2016 |
|
NPP Gov |
3/30/2021 |
|
OETC |
5/24/2014 |
|
Omnia Partners |
5/1/2020 |
|
Puget Sound Educational Service District |
1/27/2017 |
|
Puget Sound Joint Purchasing Cooperative |
9/1/2015 |
|
Puget Sound Joint Purchasing Cooperative - Nutrition |
9/1/2018 |
|
Puget Sound Joint Purchasing Cooperative |
9/1/2020 |
|
Puget Sound Joint Purchasing Cooperative - Nutrition |
9/1/2020 |
|
SFSPac - Sole Source |
5/7/2018 |
|
Sourcewell |
|
|
Special T - GSA Contracts |
1/1/2015 |
|
US Communities Government Purchasing Alliance |
6/17/2014 |
|
Vancouver School District |
1/28/2014 |
|
Washington State Department of Enterprise Services |
7/18/2013 |
|
Washington Learning Source - Puget Sound ESD |
8/1/2017 |
|
WSIPC Cooperative |
2/12/2014 |
Interlocal/Interdistrict/Interagency Agreements 2025-26
| Organization | Agreement Start Date |
| Boys & Girls Club | 9/1/2022 |
| Bates Technical College | 9/1/2025 |
| City of Lacey — School Resource Officers | continual |
| City of Lacey School Impact Fee — Ordinance 1507 | continual |
| City of Lacey School Impact Fee — Resolution | continual |
| City of Olympia School Impact Fee | continual |
| Central Washington University | 9/1/2025 |
| Centralia College | 9/1/2025 |
| Clover Park Technical College | 9/1/2024 |
| Department of Children, Youth & Families | 2/1/2026 |
| Department of Ecology | 7/1/2025 |
| Eastern Washington University | 9/1/2025 |
| ESD 113 — Advanced Learning & Diff. Network | continual |
| ESD 113 — Gravity | 9/1/2024 |
| ESD 113 — Government Relations | continual |
| ESD 113 — Paraeducator Training | 8/21/2025 |
| ESD 113 — Student Threat Assessment Program | continual |
| ESD 113 — True North & Healthy Youth | 9/1/2025 |
| Lacey Parks & Recreation | 9/1/2020 |
| Lacey Parks & Recreation — Pool Operation | 9/1/2020 |
| Lacey Parks, Culture, & Recreation — Field Operation | 9/1/2020 |
| New Market Skills Center | 9/1/2022 |
| OSPI — Child & Adult Care Food Program | 9/1/2025 |
| Pacific Lutheran University — Data Sharing | continual |
| Puget Sound Joint Cooperative | continual |
| Puget Sound Educational Service | 9/1/2025 |
| Region 8 Services Center | continual |
| St. Martin's University — Data Sharing | continual |
| South Puget Sound Community College | 10/5/2025 |
| South Sound Reading Foundation | 9/1/2025 |
| Thurston County School Impact Fee — Ordinance 14819 | continual |
| Thurston County School Impact Fee — Resolution | continual |
| Thurston County Sheriff — School Resource Officers | 9/1/2025 |
| TIPS — Region 8 Education | continual |
| University of Washington | 9/1/2025 |
| Washington State University | 9/1/2025 |
| WSIPC | continual |
Interlocal/Interdistrict/Interagency Agreements 2024-25
| Organization | Agreement Start Date |
| Bates College | 9/1/2024 |
| Boys & Girls Club | 9/1/2022 |
| City of Lacey — Fun Fair | 5/17/2025 |
| City of Lacey School Impact Fee — Ordinance 1507 | continual |
| City of Lacey School Impact Fee — Resolution | continual |
| City of Lacey — July 3rd Spectacular | 7/3/2025 |
| City of Olympia School Impact Fee | continual |
| Clover Park Technical College | 9/1/2024 |
| Columbia Virtual Academy | 5/1/2025 |
| Department of Revenue — Student Work | 9/30/2023 |
| ESD 113 — Advanced Learning & Diff. Network | continual |
| ESD 113 — Early Learning Program | 9/1/2024 |
| ESD 113 — Gravity | continual |
| ESD 113 — Government Relations | continual |
| ESD 113 — Olympia Academy | 9/1/2024 |
| ESD 113 — Para Training | 9/1/2024 |
| ESD 113 — Threat Assessment Program | continual |
| ESD 113 — True North | 9/1/2024 |
| Pacific Lutheran University — Data Sharing | continual |
| Puget Sound Join Cooperative | continual |
| Region 8 Services Center | continual |
| St. Martin's University — Data Sharing | continual |
| South Bend School District | 1/27/2025 |
| South Sound YMCA | 9/12024 |
| Tacoma School District | 9/1/2021 |
| Thurston County School Impact Fee — Ordinance 14819 | continual |
| Thurston County School Impact Fee — Resolution | continual |
| Virtual Prep Academy Washington | 1/27/2025 |
| WSIPC | continual |
Interlocal/Interdistrict/Interagency Agreements 2023-24
| Organization | Agreement Start Date |
|
Bates College |
|
|
Boys & Girls Club |
|
|
Capital Forest Cooperative Preschool - Early Learning Preschool |
|
|
Central Washington University - College in the High School |
|
|
City of Lacey School Impact Fee - Ordinance 1507 |
continual |
|
City of Lacey School Impact Fee - Resolution |
continual |
|
City of Olympia School Impact Fee |
continual |
|
Clover Park |
|
|
Department of Revenue - Student Work |
|
|
ESD 113 - Advanced Learning & Diff. Network |
|
|
ESD 113 - Gravity |
|
|
ESD 113 - Healthy Youth Survey |
|
|
ESD 113 - Paraeducator Training |
|
|
ESD 113 - PGE Early Learning Center |
|
|
ESD 113 - Sound to Harbor Head Start & ECEAP |
|
|
ESD 113 - True North |
|
|
New Market Skills Center |
|
|
Nisqually Tribe - Early/Head Start |
|
|
Pacific Lutheran University - Data Sharing |
|
|
Puget Sound Joint Cooperative |
|
|
South Puget Sound Community College - Data Sharing |
|
|
St. Martin's University - Data Sharing |
|
|
Thurston County School Impact Fee - Ordinance 14819 |
continual |
|
Thurston County School Impact Fee - Resolution |
continual |
|
University of Washington - College in the High School |
|
|
Washington State University - School District Principal Certification |
|
|
Yelm Community Schools, Olympia School District, Tumwater School District, North Thurston Public Schools |
|
Interlocal/Interdistrict/Interagency Agreements 2022-23
|
Organization |
Agreement Start Date |
|---|---|
|
Bates College |
9/1/2022 |
|
Boys & Girls Club |
9/1/2022 |
|
City of Lacey School Impact Fee - Ordinance 1507 |
continual |
|
City of Lacey School Impact Fee - Resolution |
continual |
|
City of Olympia School Impact Fee |
continual |
|
City University of Seattle |
9/1/2022 |
|
Clover Park |
9/1/2021 |
|
Department of Ecology |
2/1/2020 |
|
ESD 113 - Advanced Learning & Diff. Network |
9/1/2021 |
|
ESD 113 - Gravity |
9/1/2021 |
|
ESD 113 - Government Relations / 0062-1819 |
9/1/2022 |
|
ESD 113 - Paraeducator Training |
9/1/2022 |
|
ESD 113 - PGE Early Learning Center |
9/1/2022 |
|
ESD 113 - True North & Healthy Youth |
9/1/2022 |
|
New Market Skills Center |
9/1/2022 |
|
OSPI - CACFP |
9/19/2022 |
|
OSPI - Child & Adult Care Food Program - Boys & Girls Club |
9/7/2022 |
|
OSPI - Child & Adult Care Food Program - South Sound YMCA |
9/9/2022 |
|
Puget Sound Joint Cooperative |
9/1/2022 |
|
St. Martin's University Data Share |
9/1/2022 |
|
Tacoma School District |
9/1/2021 |
|
Thurston County School Impact Fee - Ordinance 14819 |
continual |
|
Thurston County School Impact Fee - Resolution |
continual |
|
University of Washington - College in the High School |
9/1/2022 |
|
Washington State University - School District Principal Certification |
9/1/2021 |
|
WSIPC - Amendment IEP Online Connect |
4/5/2021 |
|
WSIPC - Amendment IEP Online Translation |
4/5/2021 |
Interlocal/Interdistrict/Interagency Agreements 2021-22
|
Organization |
Agreement Start Date |
|---|---|
|
Bates College |
9/1/2021 |
|
Boys & Girls Club - Data Share |
6/1/2019 |
|
Boys & Girls Club |
9/1/2018 |
|
Boys & Girls Club - RMAC Usage |
6/1/2020 |
|
Central Washington University |
9/1/2021 |
|
Central Washington University - MOUS & Data Share |
1/15/2022 |
|
City University of Seattle |
7/1/2021 |
|
Clover Park |
9/1/2021 |
|
Department of Ecology |
2/1/2021 |
|
Eastern Washington University - MOU & Data Share |
1/15/2022 |
|
ESD 113 - COVID Testing |
3/8/2021 |
|
ESD 113 - Gravity |
9/1/2021 |
|
ESD 113 - Highly Capable Support |
9/1/2021 |
|
ESD 113 - PGE Early Learning Center |
9/1/2021 |
|
ESD 113 - Student Enrollment Data Entry Services |
8/25/2021 |
|
ESD 113 - True North |
9/1/2021 |
|
ESD 113 - True North and Healthy Youth |
9/1/2021 |
|
Health Care Authority |
10/1/2020 |
|
Nisqually Tribe Early Head Start |
9/1/2021 |
|
North Thurston Education Foundation |
3/27/2018 |
|
OSPI - New Market |
9/1/2012 |
|
OSPI - Teacher of the Year Program |
1/1/2022 |
|
OSPI Child Nutrition Programs |
continual |
|
Pacific Lutheran University - Data Share |
10/21/2021 |
|
Pacific Lutheran University - Guaranteed Admissions Program |
11/10/2021 |
|
SPSCC College in the High School |
7/1/2020 |
|
SPSCC Data Share |
6/1/2021 |
|
Tacoma School District |
9/1/2021 |
|
University of Washington |
9/1/2021 |
|
Washington State University - School District Principal Cert |
9/1/2021 |
|
Washington State University - MOU & Data Share |
1/15/2022 |
|
Western Washington University |
12/7/2021 |
|
WSIPC - Progress Track and Data Collection |
9/1/2021 |
|
WSIPC - amendment IEP online connect |
4/5/2021 |
|
WSIPC - amendment IEP online translation |
4/5/2021 |
Surplus
The district disposes of obsolete surplus items using the WA Department of Enterprise Services (DES) Surplus program. They handle the pricing, sale, and distribution of items to other schools, state agencies, and the public from their website. More information: https://des.wa.gov/services/buy-surplus and RCW 28A.335.180
Definition of Surplus: Items in a school or department that are no longer used or needed, but are still in usable condition. The useful life of these items has been exceeded; therefore, the items have been declared surplus and are for sale. Many items will still work, although they no longer meet efficiency or safety standards for public school use.
Surplus Process
- The district warehouse collects surplus items.
- A surplus list is created and sent to the School Board for approval.
- The surplus list is sent to the Department of Enterprise Services Surplus for processing.
- DES Surplus advertises, prices, and sells items to schools, state agencies, and the public on the district's behalf.
Persons or entities interested in acquiring some of the district’s surplus items can contact DES surplus on their website: https://des.wa.gov/services/buy-surplus